East Sheen Aikido and Kashima-no-Tachi Dojo

COVID-19 Practice Guidelines

East Sheen Dojo is part of BAB (British Aikido Board) and thus needs to conform to the following Guidelines for practice indoors:

  • Current Government Advice (e.g. Tier/national restrictions lockdown in force at the particular time)
  • BAB Guidelines (see below)
  • Paxholme Guidelines (Girl Guides Hall - our indoor venue) - (see below)

These are summarised for individuals - and it is a requirement of practice that everyone agree to observe these, by completing a BAB Opt-in form!

We must ensure participants use the hand sanitizer when arriving/leaving and keep appropriate distances. We must clean everything touched during sessions.

BAB Guidelines

Update 13 July 2021 - as per BAB information:

Following an online meeting with Sport England:

  • Full Contact Aikido can resume for both Adults and Juniors as of 19th July 2021.
  • There is no limit on class size or who you can train with.
  • The use of face covering is at the choice of the club leader, but is NOT a legal requirement.
  • The use of the NHS Track and Trace QR code to register at your club is suggested, but is not a legal requirement.
  • Some of your club members may be anxious about contact aikido , The BAB suggests that you should be sensitive to this and you could refer to the BAB Return to the Dojo documentation Phase 2 & 3 for guidance. Although this is no longer a legal requirement as of the 19th July 2021. Please let us know if you have concerns and we will be happy to find an appropriate solution

The update of 21 April 2021 is: https://www.bab.org.uk/wp-content/uploads/2021/04/Aikido-Return-to-the-Dojo-1.pdf

  • Shared equipment is not normally used in aikido unless it is club owned weapons, when used in this way they must be suitably disinfected prior to use by another person.
  • Aikido can resume contact training with weapons. They can train with others and do not have to maintain 2 meter social distance. This is solely for the use of training with weapons. During this phase there should be no direct personal contact or contact with clothing. It is recommended but not mandatory that masks and gloves should worn by aikidoka when using weapon to weapon. Hand to weapon is permitted as long as there is no direct personal contact or contact to clothing.
  • Training which involves contact should take place within ‘training bubbles’, in accordance with the any local restriction for the club’s region.
  • Individuals may only be part of a single bubble at an individual club/gym/dojo. Individuals may not be part of multiple bubbles at the same or at different venues
  • Coaches or officials who operate socially distanced from bubbles and are not holding or distributing weapons can operate across bubbles or multiple venues.
  • Where possible, socially distanced training should be maintained for all participants


  • Use Hand Hygiene (Hand Sanitiser) or thoroughly wash hands on entering /leaving the Dojo
  • Use of Changing Rooms to be avoided.
  • Agree in advance to follow guidance provided
  • Follow Government guidelines on the wearing of masks

Club COVID-19 officer is currently: Dzeni (Jennifer White).

Risk assessments have been completed and submitted.


  • Check that no one trains who is showing symptoms of coronavirus or has been in contact with someone suffering from the illness
  • Spectators may attend if appropriate distancing can be maintained
  • Members to wash hands or use hand sanitiser before and after training
  • Ensure mats are cleaned, after training using a suitable agent, (mats should also be cleaned prior to training for those sharing mats with other groups)
  • Avoid “Shouting Excessively” when instructing to reduce droplet transmission.
  • Distanced practice (primarily weapons based) - no full contact training

Guidance to Aikidoka Members

  • Ensure that your BAB membership is up to date.
  • Do not attend a Dojo if you are having any symptoms or have been in contact with someone who has tested positive for Covid-19.
  • Recognise that individuals must also accept a level of responsibility towards others and themselves.
  • Complete the Opt-In form, recognising the element of risk and agreeing in advance to follow guidance provided.
  • Only use your own gi and weapons.
  • Keep towels and water bottles and all personal possessions in your own kit bag.
  • Only handle your own weapons, sanitising them before and after use.
  • Use Hand Hygiene (Hand Sanitiser) or thoroughly wash hands on entering /leaving the Dojo.
  • Aikido gi to be washed after each practice.
  • Use of changing rooms to be avoided and showers not to be used. Where possible members should arrive wearing gi.
  • Follow Government guidelines on the wearing of masks
  • Complete the club track and trace form and agree to have your temperature taken. (Attachment 6). Comply with the decision of the club COVID-19 Officer if they decide you should not train.
  • Follow the club venue access safety rules.
  • Spectators / Parents / Carers; access only to be permitted when safe distancing from the mat can be maintained and masks are worn in line with Government Guidelines. Note: the spectators are included in the maximum numbers if they stay.
  • Avoid paying for the class with cash where possible.
  • If you are over 70 years you are in the high risk vulnerable category consider carefully if you should practice? You do so at your own risk If you display any symptoms after training contact your club COVID-19 Officer immediately.

Paxholme Guidelines

Essential info for the dojo:

  • You must follow government guidance and your governing body/charity rules about meeting. If you break these the hire will be null and void until the committee agree to allow you to hire again. Please bear in mind if we are found to be in breach of rules the hall closes for two weeks and we are fined a substantial amount of money. Please do not put us in this position.
  • You must not exceed 20 people in the building at any time.
  • You should not come to the hall unless you have permission from the committee – please bear in mind we need some time to review things and receive messages.
  • The hall is now being professionally cleaned once a week. But we expect all hall hirers to also clean before, during and especially after their session to safeguard the next group coming in. Any surface touched or used must be cleaned with the anti-bac wipes in the hall – this includes light switches, door handles (including the one on the way out!), tables, floors, chairs, toilets, basins, cleaning equipment used etc.
  • You must ensure your participants do not go into out of use rooms (mainly the kitchen and small hall) or touch equipment that belongs to others without permission.
  • All rubbish/personal items should be taken away. Nothing should be left in the hall.
  • You must remind all participant carers/families doing drop off to not congregate on the paths, come into the building or wait on Alder Road or the Scout Hall area. They must drop off and leave and then come back.
  • New anti-bac stations have been put up. These are automatic and take a few seconds to give a set amount of anti-bac.
  • All fabric towels have been replaced with paper tissues for hand drying etc.
  • We have marked the path with 15 areas of 2m to accommodate 15 families queuing at drop off or pick up. An area from the tree ramp to the front door has been left unmarked to create a safe area for people to come in and out. We advise everyone queuing to wear a face mask/covering. Your group might not need to use this but it is in place for our larger youth groups.
  • New signage has gone up around the hall to remind and prompt specific actions. E.g. bin tissues, wash hands, anti bac on arrival etc.
  • You must remind your participants that they should not come to the hall if they are sick or have been in contact with someone sick or should be isolating (See below).
  • If you notice anything running low on supplies please let us know and we’ll restock. For now we should be full to the brim and ready to go!
  • You must regularly review you risk assessment and flag any changes made with us.
  • We have updated our First Aid kit to include PPE and a digital thermometer. Please do take a look when you start back and familiarise yourself with what is available. You may also want to bring your own kit. You should also familiarise your first aider with any updates in resus and first aid guidelines.
  • We have created an isolation area for any who has COVID-19 symptoms. This is in the small hall. Please ensure you follow our COVID-19 procedures.
  • You must have a track and trace system in place for all your participants. You can also make use of our QR or paper based system at the hall. This is very important and must be completed and held securely.
  • If someone develops COVID-19 within 7 days of using the hall they must let you know ASAP and in turn you MUST inform us so we can take action ASAP. This may require the hall to close for a period of time.
  • Everyone must anti-bac or wash their hands when they arrive.
  • We’d prefer the kitchen and small hall were not used unless agreed with you via your risk assessment. The toilet is 1 in 1 out (individual or family bubble). The entrance hall should only have 2 people in at any one time.
  • Each group will have one toilet and one basin they can use for their group. Once you have finished you need to clean the facilities touched and used – then move the sign over to the second toilet and basin…this will allow a longer gap in between uses between different groups.
  • 2 meter social distance should be maintained at all times. If for any reason this isn’t possible then 1 meter and extra precautions in place.
  • Face masks/coverings should be worn at all times by adults and young people at recommended age unless they are doing their exercises or there is an exemption. This means they should be worn on the pathways, walking into hall, going to toilet etc. They should be worn correctly (covering the nose and mouth).
  • You should remind your participants of good respiratory practice – not touching eyes, nose, mouth, binning tissues, not eating whilst on site, cleaning surfaces and anti bac hands regularly etc.
  • You can ventilate the hall by opening doors before and after the meeting. But internal fire doors should be kept closed. We have put the silver window key for the ground floor locked windows on the boiler.
  • Please make sure everything is re-locked after use for security.
  • You should consider extra precautions to protect vulnerable children, young people and adults – including older people over the age of 70.
  • Users should bring their own water bottles. Kitchen utensils should not be used at this time.
  • No personal items should be left on site. We will not be keeping lost property on site for more than a week.
  • We have provided lots of new cleaning resources and this is now in a locked cupboard in the kitchen along with paper towels and extra PPE etc. There is a round white magnet on the boiler that needs to be held against the lock symbol on the kitchen cupboard door. You’ll hear a click after a second and then you can open up whilst holding the white magnet to the door. Please do not pull at the door. The last set of locks fitted were all damaged and ripped off. We will have to close the kitchen if this happens again.
  • We have fitted new fire exit lighting which need to be turned on and off in the entrance hall when you are in the building.

COVID Health Screening

We have children and parents coming to the hall who are vulnerable to COVID. For the safety of everyone, we would ask that you and your participants do not come to the hall if: * Anyone in your household is waiting for the results of a COVID-19 test. * Anyone in your household has displayed symptoms of COVID-19 within the last 14 days but have not been tested * Anyone in your household has had a positive COVID-19 test in the last 14 days * You have been abroad in the last 14 days to a country that is on the UK travel quarantine list.

NHS Track and Trace: Sharing of your personal data

We now have a legal obligation to ensure that we keep records of everyone who enters one of our venues, and share those details with NHS Track and Trace upon their request so they can notify people who may have been exposed to coronavirus.

  • Name and a mobile number (or email if no mobile number)

You must collect this info on all the hall users and hold it for 21 days and then destroy. If anyone does not want to provide this info then they cannot use the hall. We do not want a fine so make sure you can provide this if you were asked.